We all know teachers work very hard to earn their money. Besides paying teachers for hourly rates, do you ever pay your teachers bonuses, referral commissions, reimbursements or any other type of teacher compensation? If you do, then you can easily keep track of these with Teachworks’ feature for recording teacher compensation.
Under the teacher hours profile, you will have an organized view of all teacher compensation. This view, allows you to filter the date range to find specific information on lesson hours, other hours, other compensation and total payments made to the teacher.
Teachworks automatically calculates a teacher’s earnings for teaching and non-teaching hours, but for other forms of compensation that aren’t tied to hourly work you can record transactions by following these steps:
- Click on “Employee Hours” under the Employees tab.
- Find the Employee in the list and click the View icon.
- Under the “Other Compensation” heading, click the “Add” link.
- Complete the forms with the compensation details and submit it.
- The transaction will be displayed below in the “Other Compensation” section.
When you’re ready to pay the teacher you can check the box next to the compensation transactions the same way you do with the teaching and non-teaching hours and the amount will be added to the total payment in the payment form.
In Teachworks, most tables include a search field that allows you to quickly search for records that match your term on any one of many fields by typing it into the search field. When it comes to finding available teachers quickly, this is a very important feature. Currently, the search matching criteria is filtered by city, subjects or status.
We’ve recently added an advanced search feature to the employee table to improve the search function and help you finding available teachers fast and efficiently. This search feature allows you to search by individual fields or by multiple fields at once.
Searchable fields include the employee’s first name, last name, email, city, postal or zip code, subjects, and teacher status. You can also choose to sort the results by any of the search columns either ascending or descending.
This search feature speeds up the search process especially when matching a student to a teacher by looking for a teacher in a student’s area that teaches the student’s subject.
In some situations, you may want to charge certain students a higher rate for each lesson and/or pay a teacher a higher rate. In such case, you can use the lesson cost and wage premiums feature to add an extra charge to the student lesson automatically.
For example, if a teacher needs to travel more than 20 miles to meet with a student you might want to add a premium to the student’s normal fee and pay the teacher a higher wage to compensate for the extra travel time.
To automatically apply lesson cost & wage premiums to a student’s lessons you’ll need to complete 3 steps:
1. Enable Cost & Wage Premiums in your Account Settings.
2. Add cost & wage premiums to your premiums list.
3. Set the cost & wage premium on the student’s profile under the Billing section.
These steps are covered in this Knowledge Center article: Cost & Wage Premiums
Lesson cost premiums are only applied to students that are billed per session using the cost set on the student’s profile or the cost set in the service list. For students billed using the Package method or the Flat Fee method, you should include any additional costs when you invoice the student for the package or flat fee.
However, the wage premium is available for all billing methods, so even if a student is billed by Package or Flat Fee, you can still pay the teacher a wage premium for each of these lessons.
If you generate invoices at the beginning of your billing cycle, it’s very important to make sure that lessons scheduled after the invoice was generated are added to the invoice or added to a new invoice. Viewing uninvoices lessons can help you determine which ones have been included and which ones have not. (more…)
In Teachworks the process of completing a lesson includes making any necessary changes to the start and end time, setting the attendance status for the students, and entering lesson notes. To allow you to complete lessons efficiently and save time we made this process easier for you and your staff. (more…)
We’ve added a new notification setting that can be adjusted on your Account Settings page. This feature is for lesson notes emails and allows you to put the teacher’s email address in the “Reply-to” field of the email. (more…)
Rich-Text on automated email lessons notifications allows you to make emphasis on key points and organize the information into sections. Teachworks supports a wide range of automated email notifications that help improve communication with your employees and clients. These email notifications include lesson reminders, cancellation notifications, and lesson notes. Other notifications available are welcome emails for new clients, new invoices, overdue invoice reminders, payment receipts and more. (more…)
Teachworks integrates with a variety of leading web services and software. One of our most useful integrations is the QuickBooks Online Integration. (more…)
Teachworks makes it easy to schedule lessons and automatically calculate teacher’s hours and earnings, but another useful feature is t=Teachworks’ ability to track non-teaching hours. Tracking non-teaching hours would include work such as lesson prep, office work, reception duty, or any other non-teaching tasks that you pay your teachers or staff for. (more…)
In Teachworks, lesson costs are set when lessons are scheduled based on the billing settings on a student’s profile. This calculation is done automatically in the background when you schedule a lesson, but there may be situations when you wish to use the Lesson Cost Override feature to override the default billing method. For instance, if a student is typically billed using the package method, but has a few extra lessons that you want to charge using your service list cost. (more…)