Sticky Post

Starting a Tutoring Business in 4-Weeks e-Book!

starting a tutoring business

If you are thinking of starting a tutoring business — start with our FREE 4-week guide! This guide will provide you with all the information, tools, and resources you need to make sure your business is set up for success. Wouldn’t it be great if you could start a tutoring business in the blink of an eye? The good news is YOU CAN!

We have done all the research needed to start a tutoring business and compiled it into this e-book to provide you with all the information you need to get started.  We have also created business outlines that you can fill out to guide you through each step of starting a tutoring business.

Download the e-Book and Business Outlines below and get started today. You will have a tutoring business in 4-weeks! Each chapter provides you with insight into the tutoring business world, then you can fill out the business outlines to get your business started.

The e-Book “Starting a Tutoring Business in 4-Weeks” will teach you: 

  • How to Identify Attractive Niches
  • How You Can Differentiate Your Tutoring Business
  • Steps You Need to Take to Set Up Your Tutoring Business
  • Learn How to Manage Your Business Efficiently
  • Learn How to Find Customers

Download the e-Book “Starting a Profitable Tutoring Business in 4-Weeks”

Click Here to Begin Your Free 3-Week Trial of Teachworks

4 Reasons to Customize Notification Templates

Customize Notification Templates

We all know communication is very important, especially when it comes to maintaining a healthy and profitable business. Given the nature of most education businesses, the need for open and efficient communication between parents, students, and teachers is crucial. Teachworks allows you to customize notification templates so you are able to include the information that is most important to your customers so you can improve communication.

Here are 4 reasons why you should customize notification templates:

Personal Touch 

To remain competitive in today’s world, most businesses are adopting a “Customer Centric” approach. This approach allows businesses to focus on maintaining a personalized close relationship with their customers. You can customize Teachworks notification templates using merge tags to include your customers’ name and other details that are unique to your customer. In Teachworks, each notification template has a list of merge tags that are available to personalize your message.

Keep Your Customers In-The-Know 

Most parents want to be in-the-know regarding their child’s success and progress. School administrators need to make sure these communication links are smooth and valuable. One way to do this in Teachworks is to create a template for lesson notes to be filled by teachers. Using a template can help your teachers fill out notes more efficiently and it can also help your customers better understand the progress a student has made after each session. More information: Pre-Filled Lesson Notes

Create Value 

Creating value goes beyond offering your customers a “good price” for the services you provide. Communication is an excellent way to create value for your customers as it allows you to maintain your customers informed every step of the way. When your customers are aware of exactly how they benefit from using your services, the value of your services rises above just a dollar amount. In Teachworks, you can customize each notification template so you can start creating value from the first welcome message to the latest reminder of upcoming lessons.

Entice Feedback 

Another opportunity offered when you customize notification templates is the ability to ask customers for feedback. You could simply include a line to let your customers know you are open to feedback – you will be surprised by the valuable information you can discover by simply asking your customers for feedback.

For step-by-step instructions on how to customize notification templates in Teachworks please visit our knowledge base article: Customizing Notification Templates

Click Here to Begin Your Free 3-Week Trial of Teachworks

5 Features to Manage Tutors Efficiently

manage tutors efficiently

There are several features included in Teachworks to allow you to manage tutors efficiently. While some of the features used to improve efficiency may be obvious — such as enabling user accounts for your tutors. Other features included in our tutor management software to help you improve efficiency might not be so obvious.

Here is a list of 5 features that can help you manage your tutors more efficiently and make them more productive while using Teachworks.

1 – Limiting the number of services that appear in the menu for teacher accounts

When a tutor is scheduling a lesson for a single student, the drop-down menu to select a service displays separate groups for any default services that have been set for the student. In addition, the full list of services offered by your company is also displayed. To make things easier for your tutors you can limit this menu to only include the student’s default services by following these instructions: Limiting Service Menu

2 – Pre-filled lesson notes

If you require your tutors to record lessons notes, you can make things easier for them by pre-filing lessons notes with a format to follow. This way, they will be able to easily fill out the notes following the specific format and your lesson notes will be kept more organized.  More information: Pre-filled Lesson Notes

3 – Employee availability 

A great feature to improve efficiency is the ability for tutors and staff to enter their availability from their own profiles. Once the availability is entered, it is displayed on the calendar so other staff can easily find open spots for the tutors. This feature allows your employees to be in charge of their time and reduce the workload on administrative staff. More information: Employee Availability

4 – Completing lessons more efficiently

If your tutors are really busy this season and completing lessons is becoming time-consuming, Teachworks has two features that can help them complete lessons more efficiently:

    • Completing multiple lessons in succession
    • Changing the status of multiple lessons at once.

More information: Completing Lessons More Efficiently

5 – Employee calendar feeds

Calendar feeds allow your employees to have access to their lessons on other calendar programs including Google Calendar, Apple Calendar, Microsoft Outlook, Yahoo Calendar, Mozilla Thunderbird and more. Enabling calendar feeds will give your tutors access to view their lessons directly from their calendars without having to log into Teachworks. More information: Tutor Calendar Feeds

Click Here to Begin Your Free 3-Week Trial of Teachworks

Teachworks Recent Updates

Feature Update

Happy New Year!

On behalf of our team, we hope you had an amazing new year so far!

We have added some updates and features this week, thank you for the companies who provided us with feedback on the new Standard Subjects Feature! Based on your feedback, we have added the following improvements:

Ability to merge standard fields

  • The merge feature will allow companies who are switching from the text version of subjects to quickly merge two or more subjects that might have been misspelled or written differently. For example, if you had two text subjects, one as Math and one as Mathematics but they are the same subject, you can use the merge icon that appears beside the “Edit” icon to turn these two separate subjects into one.

Only display active students and teachers 

  • Previously, the standard subject table displayed all active and inactive students and teachers. Now, only active students and teachers are displayed.

We have also added other software improvements as follows:

  • The customer’s name on the invoices excel export file is now displayed as “Last Name, First Name”.
  • You are now able to download a list of the payment allocations made in your account. To access go to Billing > Payments > Click on “Download Allocations”.
  • The MailChimp Add-on has been upgraded to provide a better user experience and integration with MailChimp. With the update, you are now able to see activity logs for all your lists!
  • A field has been added to Teachworks subscription page to show the email address that subscription receipts are being sent to. Fixed bug on “Update Credit Card” field that wasn’t saving new email addresses.

Do you have any feature suggestions? Help us prioritize the addition of new features by adding your suggestion to our Feature Suggestions Forum.

Click Here to Begin Your Free 3-Week Trial of Teachworks

How to Choose a Music Teacher Software

music teacher software

As your business grows, balancing administration work and teaching can become a struggle. A music teacher software can help you manage your schedule, teachers, and students efficiently — so you can focus on growing your business and doing what is most important to you. Here are some of the key features to look for in a music teacher software:

Access to Your Information Anywhere

As a music teacher business owner or administrator, you are always on the go. It is important to have access to the schedule, student profiles, and other information at all times across all devices. A great music teacher software should be web-based with an outstanding mobile platform so you can access your information from anywhere with internet access.

Integrated Calendar 

The calendar is one of the most important aspects of your business. Your teacher hours, students lessons, and business revenue all depend on your ability to manage the scheduled accurately and efficiently.  A software that makes your job easier can represent hours of work and a lot of headaches saved. It can also improve your student’s experience and enhance your business brand. A great music teacher software will provide you with the ability to quickly schedule lessons, find open spots for music lessons, automatically check lesson conflicts for you and more.

Efficient Billing & Payroll 

Creating invoices manually is a very time-consuming task. Think about everything you could accomplish if you could spend that time doing something else! A great music teacher software will provide you with the ability to create automatic invoices according to your customer needs, create custom invoice email templates and more!

Automation is the key to saving time, the software should also allow you to save time by automating payroll. How? by automatically calculating teacher hours and earning using the information included in the calendar, student costs and teacher wages.

Records and Analytics 

Analysing the performance of your business through detailed reports can help you discover opportunities to grow your business. A software that allows you to manage detailed and up-to-date reports for students, teachers, lessons transactions and more can help you identify opportunities and also recognize issues before they affect your customers and /or bottom line.

Other features to look for:

  • Ability to create teacher, student, and family user accounts.
  • Custom fields to record information that matters to you
  • Custom registration forms
  • Teacher calendar that includes teacher availability
  • Personal calendars to keep track of other events
  • Ability to customize and white-label the account
  • Lending library to keep track of instruments and materials lent to students

 About Teachworks 

Teachworks is a business management software build for educators, it is designed to help you manage the core aspects of your teaching business fast and efficiently. Try Teachworks features today by signing up for a free trial!

Click Here to Begin Your Free 3-Week Trial of Teachworks

Update Student Grades in Your Teachworks Account

Updating Student Grades

The end of the year is close! Most of you are probably getting ready for the new year by updating your service lists with new pricing. If your school calendar ends in December and a new year starts in late January, you will need to update student grades over the holiday break.

Teachworks has a great feature to help you maintain student records up-to-date without having to change each record manually. This feature can be accessed by going to the Student Table and clicking in the “Increment Grade Levels” link in the sidebar.

This feature allows you to automatically increment all student grade levels. You can choose to only update the grade levels for students created on or before a specific date, in case you have added new students who do not need to be updated.

You can find more information on updating student grades in our previous blog post: Updating Your Student Grade Levels and step by step instructions in our knowledge base article.

It is important to remember that maintaining accurate student records is a crucial part of running an education business. At Teachworks, we are always looking for ways to help you maintain student records up to date.

Are there any other records you will be updating before the holidays are over? Do you have any questions on how to make these processes easier? Contact us or comment below for more information.

Click Here to Begin Your Free 3-Week Trial of Teachworks

Tutoring Business Profit Calculator

Tutoring Business Profit



With the start of the new year, many tutoring businesses increase their service list price slightly to adjust for higher costs and inflation in the new year. If you are thinking of increasing your prices in 2017, use our Tutoring Business Profit Calculator to quickly see the impact on your bottom line and to calculate the percentage change that works best for your and your customers.

How to use the Tutoring Business Profit Calculator

This tool allows you to input your current “Profit Drivers” such as the number of student’s per lesson, lesson costs, teacher earnings and more. After inputting these drivers, you will be able to see your monthly revenue, gross and net profit. The tool, then allows you to input the projected profit driver values for 2017 into a separate column to give you a clear picture of how these changes will affect your bottom line.

You can then make adjustments to each line and find the perfect balance for your 2017 service list price increase.

Try out tool today:  Teachworks Profit Calculator 

Updating the service list price on your Teachworks Account 

It is important to remember that updating your service list price does not affect the lessons that have already been scheduled. In the Teachworks software, lesson cost is set at the time a lesson is scheduled, so if you decide to update your service list today only the lessons scheduled from today onward will reflect the new pricing. If you need to make the new pricing available to lessons you have already scheduled, visit our knowledge base article Applying New Cost To Existing Lessons for more information.


Click Here to Begin Your Free 3-Week Trial of Teachworks

Tutoring Business Advice: Interview With an Industry Expert

tutoring business advice

Today’s post is filled with Tutoring Business Tips and advice from an industry expert. Adrianne Meldrum is a tutoring business coach that specializes in helping tutors navigate the business side of tutoring. 

Read our Interview with Adrianne Meldrum to gain a fresh insight into today’s Tutoring Business world!

Interview with Adrianne Meldrum:

What got you interested in the Tutoring Business?

In 2006, I had been a stay-at-home mom for just over a year. I loved it, but I felt like my brains were leaking out my ears. I asked my oldest sister what I should do. Like all good older sisters do, she told me exactly what to do: “Start tutoring and use your education degree.” I was so nervous about it, but little did I know that tutoring would put me on the path I am today! I adore tutoring middle school math students and enjoy all their quirks. How many people can say that?

What are some of the most surprising lessons you have learned along the way?

There is no shortcut to business.  You may hear of businesses that have blazing success in a short amount of time, but they are the exception, not the rule.  As Brene Brown says, “You can’t skip day 2.”  

Day 2 is the hard part of business.  The yucky middle where you have to show up and do the hard work.  The part of your journey where you feel confused or discouraged as you work.  The point of no return.

I’ve learned for myself and watched for many other tutors the same pattern emerge, it takes about 9 months to 18 months for you business to explode with clients.  Don’t give up!  Day 2 is where the work happens.

What is the best advice you have ever received? 

Writing copy on your website matters!  This is something you shouldn’t just slap together.  If your website sounds different than how you talk in person, there will be a disconnect.  My website has become my best client referral.  By the time a client calls me, they’ve made up their mind to work with me before I even say hello.  

That’s powerful.  Words are your most important business asset.   

What do you think is the most common problem you see in the Tutoring Business industry?

Underpricing is the smelly armpit of tutoring.  It stinks and affects not only you but others around you.  If you price yourself too low, you will get burned out as clients will expect to get more for less.  Not pricing adequately also prevents you from investing in yourself and purchasing the tools that will make the administration side of tutoring easier.  

My biggest desire is that all tutors watch my free training about pricing so they can afford to take a vacation and sick time, pay their taxes, buy software and training all while still being able to take home money for themselves.  

What do you think is “The Next Big Thing” – or what should we keep an eye out for? 

The Next Big Thing is already here, online tutoring is revolutionizing the tutoring industry.  Tutors are finding success working online and across time zones.  This allows tutors to maximize their time and reclaim their family hours in the evening.

Online tutoring can seem intimidating, I have lots of articles about tutoring over at the Tutor Coach and recently did a free training.  Currently, I am writing a book with a dear friend about online tutoring to help more tutors take that next big step online.

What skills or traits do you think are necessary to succeed in this industry?

Being a business owner is a wild ride with peaks and valleys mixed with calamities. It’s an array of emotions as you reach goals, fall short, and want to give up only to find renewed spirits the next day.

You have to be willing to make mistakes and get back up after falling.  Otherwise, you are riding what feels like a teacup ride instead of a roller coaster.  Being willing to take the ride and see it through long enough to see results are key to succeeding in the tutoring industry.

What would be your number one Tutoring Business tip to those just starting their business?

When starting tutoring, take the time to get your pricing right.  Take your time to research what others are charging with similar experience while keeping your personal financial goals in mind.  

Then take action every day to move your business forward.  Make connections with people in person and online.  Participate in conversations around learning and you’ll find that you will have more students than your schedule can handle.

Tell us about yourself and your company Tutor Coach

As part of my journey, I started the Tutor Coach in 2011. The site mostly began as a place to share what I was doing during tutoring and morphed into a site where tutors can find tips and training for their business. I’ve enjoyed watching tutors begin with just a simple search on my site and blossom into their own amazing business.

Tutoring has been a major blessing in my life. It allowed us to stay afloat when my husband was laid off in 2009 shortly after the birth of my third son and gave me the flexibility to deal with a myriad of autoimmune disorders. It’s flexibility I cherish and can’t imagine leaving.

How can people find out more about your business?

Connect with me via the Tutor Coach and take my free quiz to help you determine how to grow your business from where you are at now.  Look for me over at Math for Middles as well.  I am taking all of my in-person tutoring online. 

Click Here to Begin Your Free 3-Week Trial of Teachworks

Adding Lesson Notes Efficiently

adding lesson notes

Keeping detailed records of teaching sessions is very important, however, adding lesson notes can be very time consuming for your teachers. Here are some ways to help your teachers add lesson notes fast and efficiently:

1 – Use Internal and Shared Notes

An easy way to help your teachers fill out notes more efficiently is to separate lesson notes regarding student progress and “Other” notes. For example, you can use the Shared Notes section to include lesson and student progress details only and use the internal notes section to include administrative details only.

2 – Pre-Filled Lesson Notes 

You can pre-fill lesson notes to include different sections to be filled by teachers. These sections will serve as a guide to teachers when they are adding lessons notes. Allowing them to include only the necessary notes per lesson. This feature also allows you to easily track progress over time in each section. More info: Pre-Filled Lesson Notes

prefilled lesson notes

3 – Using the “Submit & Next” Button

An easy way to save time when adding lesson notes is to complete all lessons at the end of the day. This way, teachers can use the “Submit & Next” button to complete and add lesson notes to multiple lessons in succession.

Most parents want to be in the know regarding their children progress. Lesson notes are an excellent way to reinforce the value of the services you provide as they help you showcase the progress made.

Do you have any tactics to help your teachers add lesson notes more efficiently? Let us know by commenting below.

Click Here to Begin Your Free 3-Week Trial of Teachworks

5 Software Features to Help You Manage Your Music School

manage your music school

Is it getting harder to manage your music school?

That’s great news!

This means your business is growing and you are doing a great job at managing your company. However, if you feel like you are working very long hours to continue to keep up with the success of your business – it might be time to take your business to the next level and automate your business through a Music School Management Software.

Here are 5 benefits of using a Music School Management Software:

1 – Simplified Scheduling – Multiple Calendar Functions

As your student and instructors list grows, it becomes harder to manage your music school, schedule sessions, keep up with cancellations, and other things efficiently. An administration software, allows you to schedule lessons efficiently, generate reports and collect data based on the events on the calendar. For example, the software calculates tutor hours based on the lessons in the calendar – which completely eliminates the need to collect timesheets.

2 – Automated Notifications

Maintaining open communication with your employees and clients will not only help you build a great reputation for your business but also help you bring in more revenue. For example, you can enable automatic lesson notifications to remind your clients of upcoming sessions, which can help reducing canceled and missed sessions

3 – Personal Student and Instructor User Accounts 

User accounts serve two purposes, they reduce your workload and give customers and employees access to important information whenever they need it – even if your office is closed. User accounts allow teachers to complete lessons, and include lesson notes immediately after a session is done – allowing you and your students to have access to real-time information from anywhere.

4 – Business Reports & Analytics 

As you continue to grow your business, you will be more interested in monitoring every aspect of your business to identify opportunities and track performance. A Music School Business Management Software can automatically turn all your business information into easy to read reports. This reports can be available to you in real-time with the click of a button.

5 – Lending Library 

Music instruments are very expensive, even though you love lending them to your students it could be time-consuming to keep track of items manually. With an online system where you can easily keep track of the items that have been lent to students. From there user accounts students can also see which items are in their possession and when they need to return them.

In summary, a business management software can save you hours of work by optimizing the way you manage your music school. You could then focus on growing your business even further leading to higher revenue. It also allows you to simplify processes and organize your business all in your place accessible from anywhere.

Are there any specific features you are looking for in a software? Let us know by commenting below.

Click Here to Begin Your Free 3-Week Trial of Teachworks